constitution for community group

These are usually: For more information on these roles, see our page on Roles of officers. This is usually 15 months to allow some flexibility. Will you aim to reach a consensus, or hold a vote for each decision? Name; The name of the group shall be Houndwood Community Group. This is probably the most important part of your constitution and needs to be very clear. This is when you inform your group’s members about the work the group has done, share financial information, and approve your annual accounts. there will be at least three signatories to the account (so that there are always two available to authorise payments), each transaction will require two signatures, records of income and expenditure will be maintained by the Treasurer and a financial statement given at each meeting, an annual statement of accounts will be presented to the Annual General Meeting, all money raised by the Association will be spent solely on the objects laid out in the constitution, which meetings can decide to make changes to the constitution, how much notice has to be given to members of the proposed changes, if you will require a vote, and if it will have to be a simple majority or a 2/3 majority, To bring together and foster understanding amongst young people from the diverse communities in Brighton and Hove. read the constitution and its accompanying guidance notes carefully. If applying for charitable status, then your objects will have to incorporate terminology from the list of charitable purposes set out in section 7 of the Charities and Trustee Investment (Scotland) Act 2005. The signatories must not be related nor members of the same household. If your aims are clearly written, you can use them to let others know what your group is about. The constitution should define who is eligible for membership, categories of Consensus decision making means that you will discuss an idea and try to find a solution that is satisfactory to everybody present by working it through together. The constitution should also set out the ideals and goals your group want to achieve. The aims of Wild about Brighton Youth Group will be: Membership will begin as soon as the membership form and first annual payment has been received. Its work has a social or environmental benefit. Will it be: A full equal opportunities policy is usually a separate document to the constitution. All members will be given two weeks’ notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, email or post. Constitutions are important because they can help people to understand exactly why they are working together and can help them to plan how best to get things done. Get all the latest tools, tips and ideas in one place. Sample Constitution for an Organisation (other than a Company) Seeking Tax Exemption as a Charity Under the Provisions of Section 207, Taxes Consolidation Act, 1997 Keywords: sample constitution, organisation, company, tax exemption, charity, section 207, taxes consolidation act, 1997 Created Date: 2/13/2016 2:53:04 PM In basic terms, a constitution is simply a set of written rules or an agreement governing the aims of the organisation, how it will be run and how the members will work together. It’s a statement of what your group is going to do and how it is going to do it. Download the Constitution … It is important to try and get a constitution that actually reflects the way in which you want to do things. Discuss each of these with your group, and take notes. Records of income and expenditure will be maintained by the Treasurer and a financial statement given at each meeting. Do you want to specify a minimum number of meetings? When they stop volunteering or attending activities? The constitution should set out clearly the main objects of your organisation. If a meeting, by simple majority, decides that it is necessary to close down the group it may call a Special General Meeting to do so. You will also elect your committee (if you have one) and can make changes to the constitution. The quorum is the minimum number of members that must attend the meeting for it to elect officers or make decisions on behalf of the group. How members will be notified of the date, time and venue of the AGM. When you form a public group, you will need to create and agree on a constitution. a community group Setting up a new group involves a variety of tasks and there a number of things you will need to consider. Alterations to the Constitution Any proposal by the COMMUNITY COUNCIL to alter this Constitution must be first considered by a meeting of the COMMUNITY COUNCIL and the terms of the proposed resolution to alter the Constitution shall be stated on the notice calling the meeting which shall be issued not less than ten days prior to the meeting. More detailed guidance on this is available from … A really useful place for community groups, Legal structures for community groups and not-for-profit organisations, model constitution that is available on their website, Finding a legal structure to suit your group, Getting outside help with starting a group, Organisations that help with writing constitutions and provide sample constitutions, Managing funds for short-lived crisis-response groups, Entity Tax Residency Self-certification form, Support for Tenants' and Residents' Associations, Support for Resource Centre Member Groups, Favourite Funders for capital and equipment costs, Comic Relief Community Fund: Project delivery grants, Southern Housing Group Gardening Neighbours, Sport England Return to Play small grants, The Southern Co-operative: Love your neighbourhood fund, Trust House Charitable Foundation Small Grants, Favourite Funders for existing activities and running costs, Brighton & Hove City Council Communities Fund: Resilience Fund, Brighton & Hove City Council Communities Fund: Engagement Fund, Brighton District Nursing Association Trust, Sussex Crisis Fund: Food security in East Sussex, Favourite Funders for specific projects and new activities, Comic Relief Community Fund (England): Capacity Building Grants, Comic Relief Community Fund (England): Project Delivery Grants, National Lottery Covid emergency funding (over £10,000), Southern Housing Group Making Lives Better grants, Sussex Police and Crime Commissioner Community Safety Fund, Hiring equipment from the Resource Centre, Licensing and regulations for events and fundraising activities, Public liability and employer's liability, Independent examinations of accounts at the Resource Centre, Responsibilities of the Management Committee, Equality and diversity policies for small groups, Using the Disclosure and Barring Service (DBS), Getting outside help with running your group, Covid-19 regulations for community groups, State your case: how to write a campaign briefing, Getting outside help with organising events and activities, A community group's guide to radio and TV interviews. This should be low enough that you will not struggle to meet it, but high enough that big decisions cannot be made by very few people. All members will be given two weeks notice of such a meeting, giving the venue, date, time and agenda, and notice may be by telephone, email or post. The decisions you make will help you write your constitution. To promote recreational activities, mutual support and joint aid among our members. If it is agreed to dissolve the group, all remaining money and other assets, once outstanding debts have been paid, will be donated to a local charitable organisation. This involves having a clear procedure by which decisions are made. A constitution is simply the aims and rules that your group will use. the members of the Community, at which a quorum is present, will be able to exercise all or any of the powers, authorities and discretion of the members of the Community as set out in this Constitution. Any proposal to amend the constitution must be given to the Secretary in writing. How often will the committee meet? If you want to include special or complex provisions which are not contained in it you should consider asking a solicitor to help you. Three cheque signatories will be nominated by the Committee (one to be the Treasurer). In legal terms a member is a person or group who agrees to abide by the constitution in return for rights given in the constitution. They can usually be called by the committee or requested by members. A company’s constitution is established by its articles of association and memorandum of association. the activity is not set up to make a profit which is paid to shareholders. Some committees rotate the work between them. The business of the group will be carried out by a Committee elected at the Annual General Meeting. The disadvantages are that it may put people off and that it can be fiddly to collect the money. The organisation will be agreed at the meeting which agrees the dissolution. It is useful to decide in advance of each meeting who will be the Chair or Facilitator and who will take minutes. You need to decide who they must give this to, and if they become a member when they hand in the form, or if their membership has to be approved by a meeting of the committee or the group. Members may resign at any time in writing to the secretary. If your aims are charitable, this will mean that your group is a charity (even if you have not registered with the Charity Commission). General Meetings are open to all members and will be held at least once every 3 months or more often if necessary. A constitution is simply the aims and rules that your group will use. If the number of votes cast on each side is equal, the chair of the meeting shall have an additional casting vote. However, the time may come when you need a more formal structure for your community group, particularly if you wish to raise finance or funding or enter into a legal agreement. DRAFT LCSA CONSTITUTION 2011 CONFIDENTIAL CONFIDENTIAL TO MC WHILE DRAFT Page 3 Part 1 - Preliminary 1. The Committee will present the accounts of Wild about Brighton Youth Group for the previous year. Members will be entitled to attend the Annual General Meeting (AGM). How many days/weeks in advance members can submit items for discussion, How people should nominate themselves for the committee. Some groups have a committee which is elected once a year and is responsible for running the day to day affairs of the group. What will you put in your neighbourhood newsletter? A remit for an unregistered and unincorporated voluntary group – developed by the Charity Commission and Wales Council for Voluntary Organisations. Do you want a name that reflects the area you are based in, what you are doing, or both? 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